Since the remote work boom of 2020, the home office has become far more than a secondary workspace for many. So much so that the Bureau of Labor Statistics reported that in 2024, nearly one in four US employees worked fully or partly remotely.
As remote roles have grown in popularity, so too have tools that help remote teams to stay productive and organized. There are now hundreds of these tools available. However, the best are those that facilitate smooth communication, effortless project management, and seamless remote collaboration.
Teams that use them can manage workflows with ease, communicate more effectively, and optimize their outputs. Most importantly, they can do so without spending hours on menial, repetitive tasks.
To help you find the right tools to maintain a high level of productivity in your teams, we’ve reviewed the top ten:
Toggl Track
Remote team members often enjoy a high degree of flexibility in their roles. But while flexible working hours are great for boosting motivation, keeping track of them is one of the biggest challenges.
Toggl’s automated time tracking solution solves this issue and ensures teams and individuals never forget to track the time they spend on projects.
The functional app automatically records calendar timelines of team and individual activities throughout each day. This leaves teams to focus their full attention on their workflows, without worrying about tracking their billable hours.
Once a team’s hours have been tracked, Toggl allows them to copy their activities directly onto their time sheets and share them instantly.
Better yet, Toggl enables remote workers to switch between websites, apps, documents, and platforms without having to log their hours individually. The app automatically logs every hour of work. This simplifies team and time management considerably, leaving more time to produce exceptional work.
Zendesk
Designed to support team-wide productivity, Zendesk is ideal for customer service teams. The platform offers a range of AI-powered tools for simplifying team management and customer service workflows.
Its user-friendly interface refines employee workloads, while automated features instantly send customer inquiries to qualified agents based on their availability and skills. Zendesk enables its users to view customers’ details across channels on a unified dashboard, saving them time and allowing them to provide unbeatable support.
Also included are AI-based chatbots. These can automatically respond to customer queries without human intervention. This feature gives remote teams more time to focus on high-value tasks, while still granting them access to quality customer interaction data for CRM applications.
The platform’s scheduling and forecasting tools make team resource allocation easy. These features analyze past demand trends and predict future peaks, enabling targeted scheduling.
With real-time dashboards, automated team management tools, chatbots, reporting and analytics, and over 1,500 integrations, Zendesk is a complete solution for effortlessly managing remote customer service workflows.
Notion AI
Even the most capable remote teams could benefit from some assistance with small, time-consuming tasks. Notion AI has been designed for this very purpose.
Teams can use it to:
- Make summaries of meeting minutes
- Coordinate and rewrite rough drafts
- Find answers to pressing questions instantly
- Automatically fill out forms and templates
Notion AI integrates with a wide range of tools and platforms, allowing individuals and teams to use it wherever their notes and documents are being stored.
Rather than switching between platforms, typing ‘/AI’ will prompt Notion to get to work, turning scattered data and notes into organized plans, structured minutes, and legible drafts within minutes.
Asana
Asana is a powerful platform for remote teams across industries, sectors, and departments. Its visual task management tools, like boards, charts, and timelines, make for easy project organization, while intuitive features like comments, file sharing, and team pages allow for instant collaboration online.
Asana’s automation tools save time and effort with customizable workflow rules, task dependencies, and AI-based resource prioritization.
Add in hundreds of integrations with leading remote work tools like Zoom, Slack, and Google Workspace, and you have a versatile tool for promoting exceptional team performance.
Range
Clear, effective communication is one of the biggest challenges remote teams face in 2025. Range’s team communication platform has been built to support concise communication across departments and time zones.
Range’s unique check-in system enables team members to instantly share priorities, updates, and obstacles at the start of each day, or at selected intervals. The tool’s question templates guide meaningful check-ins. They also keep communications focused on the tasks and projects at hand.
Range allows teams, team members, and managers to:
- Set collective and individual goals
- Track their progress with handy visual aids
- Send timely reminders to keep every team member on track
Teams can use its built-in communication tools to discuss projects, update progress in real time, and keep everyone working towards unified goals.
To top it off, Range enables teams to rapidly generate meeting agendas, make notes, and create action points, ensuring accountability at every operational level.
Calendly
Calendly has long been a mainstay of remote team collaboration. Now updated with new AI features, this versatile tool can be used for far more than just meeting scheduling. The new version of Calendly can recommend optimal times for meetings, manage team buffers, and sync meetings and appointments across teams’ and individuals’ digital tools of choice.
Calendly is also well-suited to remote teams working across regions and time zones. It reduces the number of back-and-forth messages and emails needed to align meetings with everyone’s schedules. This saves vast sums of time and makes for more productive daily collaborations.
Miro
Miro is a collaborative digital platform engineered to help remote teams work together, regardless of where they are based. This visual-first tool provides digital whiteboards on which team members can work and share in real time, making planning, brainstorming, and project management straightforward and intuitive.
Miro’s online whiteboards allow for both real-time and offline collaboration, while features like commenting, mouse-over collaborations, and video chats enable team members to provide guidance and feedback on the boards themselves. This eliminates the need for multiple communication apps and gives teams limitless digital space in which to organize and expand on their ideas.
The platform’s extensive template library can also help to accelerate agile workflows, strategic planning processes, and design processes.
Talktrack, another key feature, allows users to record video and audio walk-throughs of their whiteboards, which team members can review at their convenience without the need for in-person meetings.
Zoom
Although it went live in 2011, Zoom only really went mainstream in 2020. Since then, it’s become well-known for its video conferencing features that make it ideal for keeping remote teams connected and on track.
The platform is optimized for hosting meetings and webinars with even large numbers of attendees, and it supports streamlined team collaboration through clear, stable video calls and engaging webinars.
Innovative features like live screen sharing, screen recording, and breakout rooms also ensure that Zoom meets the unique needs of teams as they scale and as their workflows shift.
Trello
Trello’s visual project management tools are ideal for remote teams looking to collaborate as efficiently as possible.
Using innovative task management strategies, the platform allows teams to:
- View their progress through handy visualizations
- Organize diverse projects with ease
- Use card, board, and list formats to manage and tackle tasks creatively
Like many other remote team productivity tools, Trello has been updated to include automation. Its new AI-based feature, Butler, allows users to automate manual tasks and workflows for maximum efficiency. Trello Power-Ups give teams the chance to integrate their handiest tools directly into their Trello work boards, too.
GetResponse
Email marketing campaigns are unparalleled for capturing and converting leads.
That said, marketing teams will already know how time-consuming they are to design, launch, and manage.
GetResponse has been engineered to help remote teams automate their email and eCommerce campaigns, making for smooth and efficient management at every stage of the lead generation process.
The platform allows teams to develop custom workflows triggered by website activities, purchase actions, or customer behaviors. Teams can set up automated actions to send welcome emails to new customers, suggest similar products to customers based on their past favorites, or offer discounts to leads who abandoned their carts before checkouts.
GetReponse also integrates directly with eCommerce platforms like WooCommerce and Shopify, making it easy to share data between online stores and key marketing apps. The tool can automatically collate customer, product, and order data, saving teams from having to extract and store this information manually.
Last but not least, GetResponse can automate marketing features to optimize conversion rates and sales, segment target audiences according to their interests or demographics, and send leads personalized recommendations to keep them engaged. Reporting and analytics features keep remote marketing teams on the same page, and generative AI can draft captivating marketing emails that keep leads coming back.
Read More: Remote Web Designer Jobs in 2025: How to Hire and Get Hired
Final Thoughts
With remote work here to stay, the right collection of productivity tools can fuel every aspect of a remote team’s operations.
From time tracking with Toggl Track and project management with Trello and Asana, to fluid collaborations through Range and Miro, 2025’s top productivity tools are paving the way for extraordinary teamwork and digital communication.
Integrating them into your team’s workflows does far more than boost efficiency. It also helps to build a more connected, collaborative, and creative team equipped with the tools they need to drive your business forward.
